Cataloging History

DEFINITION

Documentation of the creation and modification of the description of a work of art, including who made the description and when, along with any relevant notes. This category also describes any subsequent revisions made by the author or any other person.

SUBCATEGORIES

CATALOGER NAME
CATALOGER INSTITUTION
DATE
REMARKS

DISCUSSION

This category is used to document the history of the description of a work of art, and therefore to establish the reliability (or lack thereof) of the information it contains.

More than one person may be involved in the creation or revision of a description of a work of art. Each individual, institution, and date should be cited in separate occurrences of the category, and his or her contribution described in the subcategory REMARKS.

Source

Information about the description of a work of art, and any subsequent revisions of that description, should be supplied at the time the description is written or revised.

USES

Cataloging history can be used to assess the accuracy and reliability of a description of a work of art. Descriptions that were written some time ago may not reflect recent discoveries or trends in scholarship.

ACCESS

This category makes it possible, for example, to find the descriptions or entries written by a particular individual. Knowing the date that a description was written or revised may provide a terminus ante quem with regard to newly discovered information about a work of art, such as an attribution that has recently been proven to be erroneous.

RELATIONSHIPS

The sources of the information contained in the description of the work of art should be indicated in the categories RELATED TEXTUAL REFERENCES AND RELATED VISUAL DOCUMENTATION and in the CITATIONS subcategories for each category.


Cataloging History - Cataloger Name

DEFINITION

The name of the individual who wrote, recorded, or revised information about a work of art.

EXAMPLES

Joey Gatta
probably Louis Katerman
unknown

DISCUSSION

This subcategory identifies the person responsible for the creation or subsequent modification of information about a work of art.

While the information in this subcategory should be readily available for recently cataloged works, it may not be possible to identify the individuals who described works of art in the past.

The information in this subcategory should be supplied by the author or reviser of a record at the time the description is written or revised.

USES

It is good scholarly practice to identify the individuals responsible for a particular description of a work of art. Some researchers may wish to study all descriptions written by a particular person.

TERMINOLOGY

The use of consistent forms of personal names is recommended; vocabulary resources include Canadiana Authorities, LC Name Authorities, ULAN, and Yale British Artists.


Cataloging History - Cataloger Institution

DEFINITION

The institution with which the individual who wrote or revised the description of a work of art is affiliated.

EXAMPLES

National Gallery (London, England, UK)

Library of Congress (Washington, DC, USA)

Monastery of Santa Maria Novella (Florence, Italy)

Utmali Museum (Umtali, Zimbabwe)

Museum of Contemporary Art (Los Angeles, California, USA)

Cartographic and Architectural Archives Division, National Archives of Canada (Ottawa, Canada)

Indiana University (Bloomington, Indiana, USA)

independent scholar

TERMINOLOGY

This information could be stored in the authority record for the cataloger. The use of consistent forms of corporate names is recommended; vocabulary resources include Canadiana Authorities, LC Name Authorities, ULAN, and Yale British Artists.

The use of an authority of geographic places is recommended; vocabulary resources include BGN, Canadiana Authorities, TGN, LC Name Authorities, and Tozzer Library Headings.


Cataloging History - Date

DEFINITION

The date when a description of a work of art was created or revised.

EXAMPLES

1993
April 12, 1984
September 1674
July 11, 1994, 9:25 AM
before 1872
ca. 1545

DISCUSSION

While the information in this subcategory may be readily available for relatively recent descriptions, the exact date may not be known for less recent descriptions, or for historical texts.

Source

The information in this subcategory should be supplied by the cataloger at the time the description of the work of art is created or revised.

USES

Institutions may use dates in determining the currency of information for the management and/or updating of documentation systems. This subcategory may be of use to researchers in assessing the impact of a description published at a certain time.

TERMINOLOGY/FORMAT

Dates can be recorded in two ways: as text (illustrated in the above examples), and as two integers indicating the beginning of a date span and the end of a date span (dates BCE can be stored as negative values). Rigidly controlled format is required to allow retrieval. The use of date guidelines is recommended, such the AAT Date Guidelines or ISO 8601: Dates & Times.


Cataloging History - Remarks

DEFINITION

Any notes or comments about the process of cataloging the work of art, or of creating or modifying the description of it.