QUESTIONNAIRE FOR SLIDE LIBRARIES
About your slide library
1.1. Who do you serve?
1.1.1. What department
does your slide library report to?
May we have a copy
of your organizational chart, if you have one?
1.1.2. List the core
department(s) you serve:
1.1.3. List other
department(s) you serve more than occasionally. If there are many other
departments, please let us know, and list the top five or six below.
of Library Team
List the titles of
staff devoted to the slide library's processing, and approximate weekly
hours of each staff person listed.
1.2.1. Please name
any specific training needs required by students to perform slide library
tasks. (Include official position descriptions if you have them.)
1.2.2. Please name
any specific training needs required by professional staff. (Include official
position descriptions if you have them.)
1.3. Total holdings
1.3.1. How many analog?
(Actual number of slides in collection.)
1.3.2. How many digital
images? (Don't count different resolutions of the same image.)
2.1. How do you acquire
slides? (E.g. Purchase, copy existing photos, original photographs.) Please
list all methods:
is normally responsible for acquiring slides?
What amount of time
is spent? (unit up to you)
2.2. Acquisition rate:
2.3. Acquisition of
lowest, and average purchase cost for one slide:
22.214.171.124. How accurate
are your estimates?
of original photos
2.4.1. How many original
shoots do you do?
2.5. Acquisition of
2.5.1. Please help
us determine your photography cost by estimating the total cost per image
of copying photos. (If you have a photographer on staff, this might be
done by divided the photographer's hours by the number of slides).
help us determine the cost of your equipment by filling out the chart
below as completely as possible. (If you have shared resources and responsibility,
please describe below.)
2.6. Do you have a
collection development plan? Please describe or attach.
2.7. Accession Cost
2.7.1. Please supply
any figures that would help us estimate how much it costs or how long
it takes you to gather information that goes into a catalog entry (for
confidence level, use VC-very confident, SC-somewhat confident, or NC-not
confident). Do not include amortized cost of reference materials.
the chart below, please supply any figures that would help us estimate
how much it costs or how long it takes you to do data entry to create
a catalog record (for confidence level, use VC-very confident, SC-somewhat
confident, or NC-not confident).
3.1. List the fields
you use for cataloging the slides below, or attach a copy of your data
entry template. (If you are in transition between systems, please divide
the lines below and provide both old and new fields.)
3.2. Look at the MESL
data dictionary (below). What fields that you might need are not there?
of the MESL fields can be found on the Web site: http://mesl.itd.umich.edu/~docdistr/MESL_DICTION_012396.html
MESL DATA DICTIONARY
- 1. DATA AGREEMENT
- 2. HOLDING INSTITUTION
- 3. ACCESSION NUMBER
- 4. ACCESSION METHOD
- 5. CREDIT LINE
- 6. LABEL
- 7. OBJECT TYPE/OBJECT
- 8. OBJECT TITLE/CAPTION
- 9. CREATOR/MAKER
- 10. CREATOR/MAKER
- 11. CREATOR/MAKER
- 12. CREATION PLACE
- 13. CREATION BEGIN
- 14. CREATION END
- 15. CREATION TECHNIQUE/METHOD/PROCESS
- 16. MATERIAL/MEDIUM
- 17. SUPPORT
- 18. DIMENSION/EXTENT-QUANTITY-UNIT
- 19. PARTS/PIECES
- 20. MARKS/INSCRIPTIONS
- 21. EDITION/STATE
- 22. ASSOCIATED
EVENTS, PEOPLE, ORGANIZATIONS, PLACES
- 23. CONCEPTS/SUBJECT
- 24. CONCEPTS/STYLE-PERIOD
- 25. CONCEPTS/FUNCTION
- 26. DESCRIPTION
- 27. ACCOMPANYING
IMAGE - FILE NAME
- 28. ACCOMPANYING
IMAGE - CAPTION
- 29. ACCOMPANYING
IMAGE - CAPTURE DATA
- 30. ACCOMPANYING
DOCUMENT - FILE NAME
- 31. ACCOMPANYING
DOCUMENT - TYPE
- 32. VERSION IDENTIFICATION
you use the fields from the MESL Data Dictionary? What fields are missing?
you were to receive the MESL Data Dictionary cataloging, what problems
do you foresee in integrating these records with your existing records?
(E.g.: authority control differences, field name differences, etc.)
3.5. Do you have a
collection management system?
type of collection management system do you use?
Check any that apply:
- Card file
- Slide file
- Online catalog
- Other, please
your collection be accessed by a computerized record index or database?
If yes, please answer the questions below. If not, skip to question 3.5.3.
is the name of the information management system currently employed?
your database contain more information than the labels on the slides?
library users access your database? If so, how? (E.g.: single workstation,
are the access points to your indexing system(s)? (E.g.: subject, artist,
architect, country, period, medium, other)
If possible, please
attach a sample search screen for your online system.
3.5.3. What is the
physical arrangement of your slide collection (i.e. by country then artist,
etc.)? If you have an outline of your classification system, you can attach
you record the source of the slide anywhere? How?
3.6. For each type
of slide, please describe the text data (which can be used to aid cataloging)
that typically accompanies the source image.
3.7. For each type
of slide, please describe the cataloging data you typically need to add
and where the data usually comes from. If you have standard worksheets
or vendor catalog sheets, you can attach those instead of filling in the
fields of the chart below.
are approved users? And which can either use the slides within your facility,
or take them out?
Typical number of
users per week Use slides within library? (Y/N) Check slides out? (Y/N)
Faculty Teaching assistants Graduate students Undergraduate students Staff
4.2. Do you offer
other means to view slides for people not allowed to have physical access?
(E.g.: window, slide projector, photos, etc.)
4.3. Do you currently
have any written policies for library usage? (If so, please attach.)
4.4 How do you control
checking ID? Who and do they do anything else while checking? What percentage
of their time is spent on this?
you estimate how much it costs per unit of time to control access? (Include
times when the collection may be available but unattended, etc.)
4.6.1. How many slides
per week are reshelved?
4.6.2. How many hours
per week does reshelving involve?
4.6.3. Who does the
4.6.4. Estimate your
reshelving cost per month during the academic year:
4.7. Dealing with
4.7.1. How much time
per month to find and replace slides?
4.7.2. How often do
you replace slides?
the monthly cost of replacement.
happens when a slide label is lost?
4.7.5. Estimate the
cost of label replacement.
none of the above applies to your library, please explain why:
4.8 What is lifespan
of an average slide?
4.8.1. When is slide
considered unusable? (E.g.: discoloring of film, torn film, broken mount,
the classes of slides that you've identified above, what are the divisions
between types of slides that affect lifespan?
126.96.36.199. Please give
your best guess as to the number or percentage of each class of slide
in your collection.
do you do to replace or restore each class (and after approximately how
188.8.131.52. How and when
are images replaced? Please tell us the process (E.g.: request from user,
find better resolution, etc.)
4.8.3. What is the
5.1. Access Hours
5.1.1. What are slide
many slides are checked out per week (during the academic year)? Does
this vary tremendously with the particular courses taught any given term?
5.2.2. How many people
come in per week (during the academic year)?
you making plans for electronic distribution of images?
so, briefly describe:
5.3.2. If so, what
are your criteria for image resolution? (For example, optimizing for screen
use, for classroom use, etc.)
6.1. Course curriculum.
If you know the numbers, please answer the following questions.
6.1.1. Average number
of classes any given term:
6.1.2. Average number
of students in classes you support any given term:
6.1.3. Average number
of slides per class per week:
you set aside a particular set of slides for classes? How do you determine
the need for duplicate slides or deal with multiple users needing the
same slide simultaneously?
6.2 If you have an
idea, please let us know what percentage of slides is used for research.
What percentage of slide use is for instructional purposes, and what for
other purposes? Please list any other purposes that you are aware of.
6.3. Analog vs. Digital
can your users do with slides that they can't do with digitized images?
are the tradeoffs for users between digitized image and slides?
7.1 Are there other
processing costs that we didn't include?
you give us copies of your annual reports from the last few years?
to Chapter 4
Cost of Digital Image Distribution:
The Social and Economic Implications of
the Production, Distribution, and Usage of Image Data
Howard Besser & Robert Yamashita