This questionnaire attempts to gather some data related to the personnel requirements, costs, and functionality of slide libraries. It is intended to be handled with an individual on our end to further explain the questions.

In order to help us understand the operations of your Slide Library, please try to be as complete as possible (long is good). Please feel free to add questions, comments, and points.

  1. About your slide library
    1. Who do you serve?
      1. What department does your slide library report to?
      2. May we have a copy of your organizational chart, if you have one?
      3. List the core department(s) you serve:
      4. List other department(s) you serve more than occasionally. If there are many other departments, please let us know, and list the top five or six below.

  2. Organization of Library Team
  3. List the titles of staff devoted to the slide libraryís processing, and approximate weekly hours of each staff person listed.

    Titles of Professional Staff

    Hours per Week

    Titles of Paraprofessional Staff (on your payroll)

    Hours per Week

    Student Assistants (list as many as you have)

    Hours per Week

    Other/Volunteer (list as many as you have)

    Hours per Week

     

    1. Please name any specific training needs required by students to perform slide library tasks. (Include official position descriptions if you have them.)
    2.  

    3. Please name any specific training needs required by professional staff. (Include official position descriptions if you have them.)
    4.  

    5. How many analog? (Actual number of slides in collection.)
    6.  

      1. Total holdings
      2.  

      3. How many digital images? (Don't count different resolutions of the same image.)

     

  4. Acquisition
    1. How do you acquire slides? (E.g. Purchase, copy existing photos, original photographs.) Please list all methods:
    2. Slide Acquisition Method

      % of Collection

      Number in collection

      Average number acquired per unit of time (please specify)

      Purchased

      Copy Photo

      Original Photo

      Gifts

      Total

      100

      1. How accurate are your estimates?

       

    3. Who is normally responsible for acquiring slides?
    4. What amount of time is spent? (unit up to you)
    5. Acquisition rate:
    6. Academic Year

      Approximate # of Slides Acquired

      1995-1996

      1996-1997

      Estimate

      1997-1998

       

       

    7. Acquisition of purchased slides
    8.  

      1. Highest, lowest, and average purchase cost for one slide:
      2.  

      3. How accurate are your estimates?

       

    9. Acquisition of original photos
    10.  

      1. How many original shoots do you do?

       

    11. Acquisition of copied photos
    12.  

    13. Please help us determine your photography cost by estimating the total cost per image of copying photos. (If you have a photographer on staff, this might be done by divided the photographer's hours by the number of slides).
    14.  

    15. Please help us determine the cost of your equipment by filling out the chart below as completely as possible. (If you have shared resources and responsibility, please describe below.)
    16. Type

      When Purchased

      Approximate value

      Copy Stand

      Camera

      Lights

      Other

      Other

      Darkroom Equipment

      Digital scanner (flatbed)

      Digital slide scanner

      Computer storage

      Computer software

       

       

    17. Do you have a collection development plan? Please describe or attach.

     

     

  5. Accession Cost
    1. Please supply any figures that would help us estimate how much it costs or how long it takes you to gather information that goes into a catalog entry (for confidence level, use VC-very confident, SC-somewhat confident, or NC-not confident). Do not include amortized cost of reference materials.
    2. Slide Type

      Person Responsible

      Accession and Cataloging Time

      Approximate Cost per Slide

      Confidence level of your answer

      Accession

      Cataloging

      Purchased

      Copy Photo

      Original Photo

      Gifts

       

    3. Using the chart below, please supply any figures that would help us estimate how much it costs or how long it takes you to do data entry to create a catalog record (for confidence level, use VC-very confident, SC-somewhat confident, or NC-not confident).

    Record Type

    Person Responsible

    Accession and Cataloging Time

    Approximate Cost per Record/Slide

    Confidence level of your answer

    Accession

    Cataloging

    Data on slide itself

    Data in database

    Filing slide

    Other costs involved:

     

     

     

  6. Cataloging
    1. List the fields you use for cataloging the slides below, or attach a copy of your data entry template. (If you are in transition between systems, please divide the lines below and provide both old and new fields.)
    2.  

    3. Look at the MESL data dictionary (below). What fields that you might need are not there?
    4.  
       
       
       



      Further explanation of the MESL fields can be found on the Web site:

      http://mesl.itd.umich.edu/~docdistr/MESL_DICTION_012396.html

      MESL DATA DICTIONARY

      1. DATA AGREEMENT NUMBER

      2. HOLDING INSTITUTION

      3. ACCESSION NUMBER

      4. ACCESSION METHOD

      5. CREDIT LINE

      6. LABEL

      7. OBJECT TYPE/OBJECT CLASS/OBJECT NAME

      8. OBJECT TITLE/CAPTION

      9. CREATOR/MAKER - NAME

      10. CREATOR/MAKER - CULTURE/NATIONALITY

      11. CREATOR/MAKER - ROLE

      12. CREATION PLACE

      13. CREATION BEGIN DATE

      14. CREATION END DATE

      15. CREATION TECHNIQUE/METHOD/PROCESS

      16. MATERIAL/MEDIUM

      17. SUPPORT

      18. DIMENSION/EXTENT-QUANTITY-UNIT

      19. PARTS/PIECES

      20. MARKS/INSCRIPTIONS

      21. EDITION/STATE

      22. ASSOCIATED EVENTS, PEOPLE, ORGANIZATIONS, PLACES

      23. CONCEPTS/SUBJECT

      24. CONCEPTS/STYLE-PERIOD

      25. CONCEPTS/FUNCTION

      26. DESCRIPTION

      27. ACCOMPANYING IMAGE - FILE NAME

      28. ACCOMPANYING IMAGE - CAPTION

      29. ACCOMPANYING IMAGE - CAPTURE DATA

      30. ACCOMPANYING DOCUMENT - FILE NAME

      31. ACCOMPANYING DOCUMENT - TYPE

      32. VERSION IDENTIFICATION

       

    5. Do you use the fields from the MESL Data Dictionary? What fields are missing?
    6.  

    7. If you were to receive the MESL Data Dictionary cataloging, what problems do you foresee in integrating these records with your existing records? (Eg: authority control differences, field name differences, etc.)
    8.  

    9. Do you have a collection management system?
      1. What type of collection management system do you use?

Check any that apply:

 

    1. Can your collection be accessed by a computerized record index or database? If yes, please answer the questions below. If not, skip to question 5.7
    2.  

      1. What is the name of the information management system currently employed?
      2.  

      3. Does your database contain more information than the labels on the slides?
      4.  

      5. Can library users access your database? If so, how? (Eg: single workstation, network, etc.)
      6. What are the access points to your indexing system(s)? (Eg: subject, artist, architect, country, period, medium, other)

       

      If possible, please attach a sample search screen for your online system.

       

    3. What is the physical arrangement of your slide collection (ie. by country then artist, etc.)? If you have an outline of your classification system, you can attach that.
    4.  

    5. Do you record the source of the slide anywhere? How?
    6.  

    7. For each type of slide, please describe the text data (which can be used to aid cataloging) that typically accompanies the source image.
    8. Slide Type

      Data for each slide

      Purchased

      Data:

      Source:

      Copy Photo

      Data:

      Source:

      Original Photo

      Data:

      Source:

    9. For each type of slide, please describe the cataloging data you typically need to add and where the data usually comes from. If you have standard worksheets or vendor catalog sheets, you can attach those instead of filling in the fields of the chart below.

Slide Type

Data for each slide

Purchased

Data:

Source:

Copy Photo

Data:

Source:

Original Photo

Data:

Source:

 

  1. 4. Circulation
    1. Who are approved users? And which can either use the slides within your facility, or take them out?
    2. Typical number of users per week

      Use slides within library? (Y/N)

      Check slides out? (Y/N)

      Faulty

      Teaching assistants

      Graduate students

      Undergraduate students

      Staff

      Other

    3. Do you offer other means to view slides for people not allowed to have physical access? (Eg: window, slide projector, photos, etc.)
    4.  

    5. Do you currently have any written policies for library usage? (If so, please attach.)
    6.  

    7. How do you control access?
    8.  

      1. Someone checking ID? Who and do they do anything else while checking? What percentage of their time is spent on this?
      2.  

      3. Can you estimate how much it costs per unit of time to control access? (Include times when the collection may be available but unattended, etc.)

       

    9. RESHELVING
      1. How many slides per week are reshelved?
      2. How many hours per week does reshelving involve?
      3. Who does the reshelving?
      4. Estimate your reshelving cost per month during the academic year:

       

    10. Dealing with missing items
      1. How much time per month to find and replace slides?
      2. How ofen do you replace slides?
      3. Estimate the monthly cost of replacement.
      4. If none of the above applies to your library, please explain why:

       

       

    11. What is lifespan of an average slide?
    12. When is slide considered unusable? (Eg: discoloring of film, torn film, broken mount, etc.)
    13.  

       

      1. In the classes of slides that you've identified above, what are the divisions between types of slides that affect lifespan?
      2.  

         

      3. Please give your best guess as to the number or percentage of each class of slide in your collection.
      4.  

      5. What do you do to replace or restore each class (and after approximately how long)?
      6.  

      7. How and when are images replaced? Please tell us the process (Eg: request from user, find better resolution, etc.)

       

    14. What is the remounting cost?

     

     

     

  2. Institutional/Policy Concerns
    1. Access Hours
    2. What are slide library hours?
    3.  

    4. Frequency/circulation statistics
      1. How many slides are checked out per week (during the academic year)? Does this vary tremendously with the particular courses taught any given term?

       

    5. How many people come in per week (during the academic year)?
    6.  

    7. Are you making plans for electronic distribution of images?
      1. If so, briefly describe:
      2.  

         

      3. If so, what are your criteria for image resolution? (For example, optimizing for screen use, for classroom use, etc.)

     

  3. Functionality
    1. Course curriculum. If you know the numbers, please answer the following questions.
    2. Average number of classes any given term:
    3. Average number of students in classes you support any given term:
    4. Average number of slides per class per week:
      1. Do you set aside a particular set of slides for classes? How do you determine the need for duplicate slides or deal with multiple users needing the same slide simultaneously?

       

       

    5. If you have an idea, please let us know what percentage of slides is used for research. What percentage of slide use is for instructional purposes, and what for other purposes? Please list any other purposes that you are aware of.

     

     

  4. Analog vs. Digital
    1. What can your users do with slides that they canít do with digitized images?
    2.  

    3. What are the tradeoffs for users between digitized image and slides?

     

  5. Other
    1. Are there other processing costs that we didn't include?
    2.  

    3. Can you give us copies of your annual reports from the last few years?